For restaurant groups, independent hotels and event venues
Your prime cost sheet, filled in every morning for every location.
Monday starts with logging into Toast for each store, copying sales into the worksheet, then adding 7shifts labor and last week's invoices. We pull those numbers for you, so the GM opens a finished flash report instead of building one. Your POS stays as it is, and nothing changes on the line.
Example workflow · Sheet HP-01
Sound familiar?
Where the back office loses its week.
Operators rarely need a new POS. They need the systems they have to feed one set of numbers.
- Someone logs into Toast store by store to build the weekly prime cost sheet.
- Vendor invoices pile up until a manager keys them into MarginEdge or QuickBooks.
- Labor percentage gets checked after payroll runs, when the shift is long over.
- Event deposits and final counts get copied out of Tripleseat by hand.
What we build
Back-of-house jobs, before and after.
Each row is a common operator job. Service at the host stand and on the line stays exactly as it is.
| Job | Today | After |
|---|---|---|
| Prime cost | Sales, purchases and labor pasted into a worksheet every Monday | The same worksheet or a dashboard fills itself each morning from Toast, 7shifts and your invoices |
| Multi-store flash | Export from each location, then merge in Excel | One flash report across every store, by daypart, read from the data your Toast account can share |
| Labor vs sales | Checked when the pay period closes | The GM gets a text when labor passes your target partway through the shift |
| Tip-out report | Tip pools worked out in a spreadsheet after close | The report is calculated from sales and hours using the rules you and your accountant set; payroll stays in your payroll system |
| Event bookings | BEO, deposit and final count re-keyed into the books | A signed Tripleseat event posts the deposit to QuickBooks and sends the kitchen a prep list |
| Owner portal | Hotel, restaurant and event revenue merged by hand for the owner | A login portal with occupancy, ADR, F&B and event revenue from Cloudbeds, the POS and Tripleseat, built in stages |
Typical prices for restaurant groups and hotels
Know the number before we start.
These are our published ranges. The audit fee is credited toward the project.
We confirm what your POS, scheduling and back-office accounts can share, then price the work.
One job, like emailed invoices routed for approval or a mid-shift labor alert.
Toast sales into QuickBooks, or Tripleseat events into the books.
Prime cost and flash report for every location, or a weekly hotel owner report.
Restaurants & hospitality FAQ
What operators ask before they call.
Can you pull Toast data from all our locations into one report?
Yes, when your Toast account has API access. Toast's standard access is read-only and set up per location, so we pull each store and combine them into one report or sheet. We don't promise to write anything back into Toast; your menus and settings stay managed there.
The audit confirms what your account can share before you pay for a build.
How much does a Toast QuickBooks integration cost?
$2,500–$7,500 on our published list for daily sales, taxes and payouts posted to QuickBooks Online the way your accountant maps them. A smaller one-way step, such as a nightly sales summary email, starts at $750–$1,500. We don't give tax advice; lodging and sales tax lines follow your accountant's setup.
Will you run our tip pool or payroll?
No. We can automate the tip-out report using the rules you and your accountant or labor attorney set, but we don't decide who is eligible and we don't advise on wage-and-hour rules. Payroll stays in Toast Payroll, Gusto or whatever you use now.
Card data stays with Toast, Square or your processor. We read totals, never card numbers.
Is this only for small fixes?
No. Many operators start with one report. The same team builds larger systems too, like a commissary ordering app for store managers, a catering request portal, or a replacement for software you license but barely use, delivered in gated stages. Each stage gets a written price, and your current process keeps running until the managers trust the new one.
A note from Dean
I've been building production software since 2020, including an organization-wide platform built in house so a large employer stopped paying for costly per-seat software. Every workflow I build alerts a named person on your team when it fails, and I commit to fixing it, not disappearing. You'll talk to me directly, and I'll say plainly whether a report is worth building.
Dean Whitten
Start here
Tell us which Monday report you build by hand.
You'll hear back within two business days with a useful next step, even if that step is a setting you haven't turned on yet. Rather call or text? (478) 954-7760