For Georgia nonprofits, churches, foundations and associations
Get your donor database and QuickBooks to agree.
Gifts come in through Givebutter, Planning Center and the Sunday check batch. Someone keys them into the CRM, someone else posts them to QuickBooks, and at month-end the totals are off by a gift nobody can find. We connect the tools you already pay for so each gift is recorded once and the thank-you goes out while the donor still remembers giving.
Example workflow · Sheet NP-01
Sound familiar?
The work behind the mission that eats the week.
Small development teams carry all four of these at once, usually while planning an event.
- The CRM total and the QuickBooks deposit never match at month-end.
- Thank-you letters go out in batches whenever someone finds a free afternoon.
- Grant deadlines and report dates live in one person's calendar.
- The board packet takes a weekend of rebuilding the same fundraising numbers.
What we build
From gift to board report, job by job.
Your bookkeeper sets the rules and your staff approve the exceptions. We make the systems follow along.
| Job | Today | After |
|---|---|---|
| Gift entry | Online gifts retyped from the giving platform into the CRM | Gifts synced to the CRM, with possible duplicate donors held for a person to sort out |
| Acknowledgments | A mail merge run weeks after the gift | Thank-you drafts built from your approved template and queued daily for review |
| Deposits | CRM and QuickBooks reconciled by hand at month-end | A daily deposit summary by fund posted for your bookkeeper to match |
| Year-end statements | Each giver's January statement exported and emailed one at a time | One statement per giver that combines Planning Center, CRM and check giving, sent from a batch you check first |
| Grants | Deadlines tracked in a spreadsheet and someone's memory | A grant calendar in Microsoft 365 that sends reminders well before each due date |
| Grantee or volunteer portal | Applications and reports emailed as attachments and filed by hand | A portal where grantees or volunteers submit and update their own records, built in stages |
Typical prices for nonprofits and churches
Know the number before we start.
These are our published ranges. The audit fee is credited toward the project.
Your gift flow traced from giving platform to CRM to QuickBooks, with the first fix named.
One job, such as daily thank-you drafts or grant reminders.
Bloomerang, Givebutter or Planning Center kept in step with QuickBooks.
Giving against budget, retention and cash, current before every meeting.
Nonprofits & churches FAQ
What directors and treasurers ask before they budget.
Can Bloomerang integrate with QuickBooks?
Yes. Bloomerang has its own QuickBooks Online connection, and if every gift starts in Bloomerang it may be all you need.
We come in when money arrives from more than one place, such as Givebutter, Planning Center Giving and check batches, or when fund and appeal codes need mapping the built-in connection doesn't cover. The audit tells you which case you're in before you spend more.
Do we have to switch CRMs?
No. Nearly every job on this page works with the donor database you have now. If a move really would save money, the audit shows the math, and a migration can be staged so year-end giving isn't at risk.
What do you handle, and what stays with us?
We build and look after the systems; the decisions stay with you. Your organization and its accountant own receipt wording and fund rules, and we make sure the approved wording reaches the right donor. Card numbers stay with your giving platform, and we move only the donor fields a workflow needs.
We don't write appeals, ask anyone for money, or act as a fundraiser or solicitor for you. If a sync fails, a named person on your staff gets an alert, and when a project ends we turn off our access.
How much does nonprofit automation cost?
Audits run $500–$2,500. One automation is $750–$1,500, connecting two systems is $2,500–$7,500, and a board dashboard is $3,000–$8,000.
Every build gets a written price first, which makes it easier to put in a budget line or a capacity-building grant request. The audit fee is credited toward the project.
Could you replace our old Access database or build a member portal?
Yes. Beyond single automations we build member and grantee portals, foundation grant tools and replacements for aging databases. A portal usually runs $5,000–$15,000, and bigger multi-system builds are $15,000–$40,000+, split into stages with a sign-off before each one starts.
For a sense of scale, Dean built an organization-wide platform in house for a large employer, so it no longer pays for costly per-seat software.
A note from Dean
Churches and small nonprofits ask where every dollar goes, and they should. I've been building production software since 2020, and I'll give you a written price you can defend to your board, plus an honest answer when a cheaper fix or a feature already in your CRM will do the job.
Dean Whitten
Start here
Tell us where a gift gets typed twice.
You'll hear back within two business days with a useful next step, even if that step is a setting you haven't turned on yet. Rather call or text? (478) 954-7760